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2023 Derby Days Parade Application

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Steps

  1. 1. Cover Page
  2. 2. Application

  • Cover Page

    3. Derby Days-evergreenlogo

    6. About Derby Days:

      Redmond Derby Days is a summer festival rooted in the spirit of competition that celebrates the uniqueness of Redmond through parades, races, contests, game booths, carnival rides, arts, music, food and much more! It all started in 1940 as a bike derby and parade for the community to raise money for holiday decorations and athletic equipment. Today, Derby Days celebrates the spirit of friendly competition and offers all of Redmond an opportunity to enjoy a fun, summer festival.


      About the 2023 Derby Days Grand Parade:

      The 2023 Derby Days Grand Parade celebrates Redmond businesses, community organizations, and residents! The Grand Parade is dedicated to upholding the City of Redmond’s commitment to sustainability. In alignment with those efforts, all parade entries must be human or animal-powered. If a motorized vehicle is required for accessibility reasons, you may indicate in your application that an exception to this rule is needed. Exceptions will only be made for electric or RNG (renewable natural gas) vehicles to be used for accessibility reasons. Please contact events@redmond.gov if you have further questions about these requirements. 


      Parade Entry Contest:

       Trophies will be awarded in the following categories:

      • Grand Derby Award (Best Overall)
      • Community Spirit Award 


      Important Dates:

      • June 2: Application deadline
      • June 9: All entries will be notified of acceptance by email
      • June 23: Entry fee (if applicable) and proof of insurance (required) due
      • June 30: All accepted entries will receive detailed check-in and parade information
      • Saturday, July 15: Parade Day! (Check-in before 9:30 a.m., parade begins promptly at 10 a.m.)

       

      Parade Entry Fees:

      • Community/Non-Commercial Organizations: No Entry Fee (Includes members of schools, religious and fraternal organizations, service clubs, unions, non-profit organizations, or city personnel.)
      • Commercial Organizations: $325 Entry Fee


      The following rules and regulations apply to all grand parade applicants:

      1. Due to timing and space constraints, there are a limited number of entries that will be allowed in this parade. Priority will be given to applications that best represent the purpose of the Derby Days Grand Parade.
      2. Nothing in these Rules is intended to restrict speech or the right to lawfully distribute promotional items or literature in areas that are not part of the designated parade route while attending the event at large.
      3. Applications are processed following the timeline listed above in the “Important Dates” section. All entries submitted before the application deadline on June 2, 2023 will be considered together after this deadline has passed. All applications will receive a response on or before June 9, 2023.
      4. All parade entries may have a maximum of fifty (50) participants walking in the parade. If your group has more than fifty (50) participants, please submit an additional application for each group of fifty (50) participants. Each group of fifty (50) participants will walk as separate entries in the parade.
      5. Children are allowed to walk in the parade but must maintain pace throughout the route.
      6. Your placement in the parade and check-in time will be forwarded to you in a separate email on June 30, 2023.
      7. For safety of the parade spectators and participants, no materials may be thrown along the parade route. Candy, gifts, merchandise, literature or other material along the parade route is strictly limited to distribution by entry walkers at the edge of the sidewalk and street along the parade route. Throwing is prohibited by insurance and because it encourages spectators to leave their seats and enter into the path of motorized vehicles, floats, and horses.
      8. ONLY forward movement maneuvers are permitted by all entries including marching units.
      9. A spacing of fifty (50) feet between each unit will be enforced.
      10. No stopping is permitted on the route and all units are required to close the gap between participants at all times.
        • For the safety of all parade spectators and participants, any entries who stop on the route will not be allowed to participate in future Derby Days’ parades.
      11. Parade participants and entry walkers may not mingle with or accost parade route spectators during the parade.
      12. Parade entries are not allowed if using any kind of discriminatory graphics, photos, text, actions, depictions, attire, etc. based on the grounds of race, creed, color, national origin, sex, marital status, sexual orientation, age and sensory, mental or physical handicap; or that are determined unlawful. Parade participants must ensure they conform to the State’s RCW49.60.030 Freedom from Discrimination law and that there is no posting, wearing of or use of items that violate anti-hate crime laws.
      13. City of Redmond elected officials currently in office, and other publicly elected officials will be allowed to participate, in addition to floats and other units identified as political organizations, or candidates for political office.
      14. Alcoholic beverages and illegal drugs are strictly forbidden on any float, in any vehicle or on the person of any participant. Participants consuming alcohol or taking illegal drugs prior to or during the parade or appearing intoxicated or impaired (for any reason, including legal medication) will be removed.
      15. The Derby Days event reserves the right to withdraw any unit of which costume or performance does not meet parade rules and regulations, or conform to the standards of reasonable public taste.
      16. Entries that do not appear on parade day without prior notification, or do not comply with the rules and regulations, will jeopardize future invitations to the Grand Parade.
      17. Commercial entries, including any entry sponsored by or displaying commercial signage, will be charged $325 to enter the Grand Parade. This fee is waived for Derby Days Sponsors.
      18. All Parade Coordinator decisions are final.


      Equestrian & Animal Entry Requirements

      • No riders under twelve (12) years of age.
      • No stallions.
      • Only one rider per horse.
      • Each rider (or group) must provide a clean-up unit. Entries without a clean-up unit will not be allowed in the parade.
      • Any riders or trainers showing inability to control their animal will be deemed unsafe and will be removed from the parade.
      • See Insurance Requirements below.

       

       

      Indemnity and Waiver

      The APPLICANT shall indemnify and hold the CITY OF REDMOND and its agents, employees and/or officers, harmless from and shall process and defend at its own expense any and all claims, demands, suits, at law or equity, actions, penalties, loss, damages, or costs, of whatsoever kind or nature, brought against the CITY OF REDMOND arising out of, or in connection with, or incident to, the execution of this Agreement and/or APPLICANT’S performance or failure to perform any aspect of this Agreement; provided, however, that if such claims are caused by, or result from, the concurrent negligence of the CITY OF REDMOND, its agents, employees, and/ or officers, this indemnity provisions shall be valid and enforceable only to the extent of the negligence of the APPLICANT; and provided further, that nothing herein shall require the APPLICANT to hold harmless or defend the CITY OF REDMOND, its agents, employees, and/or officers for damages or loss caused by the CITY OF REDMOND’S sole negligence. The APPLICANT expressly agrees that the indemnification provided herein constitutes the contractor’s waiver of immunity under Title 51 R.C.W., for the purposes of this Agreement. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 

       

      Insurance Requirements

      All floats, business-owned or commercial vehicles, and equestrian entries must provide a Certificate of Commercial General Liability Insurance as proof of insurance (required insurance: combined bodily injury and property damage with limits of $1,000,000, on an occurrence basis with participant coverage as primary and non-contributory with the parade activity listed on Certificate page as an included activity). The City of Redmond must be named as Additional Insured, and appropriate Additional Insured Endorsement must be attached or policy pages provided showing the Additional Insured Endorsement has been added to the policy.

      All individually-owned (and nonbusiness/ non-commercial) vehicle entries must provide a copy of current, valid vehicle liability insurance meeting Washington State minimum liability limits.

      All insurance documentation must be received by the Parade Coordinator no later than June 30, 2023. Any entry not providing the required insurance documentation by will not be allowed to participate in the parade.