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2020 Derby Days Booth Application

Steps

  1. 1. Step One
  2. 2. Application
  • Step One

    1. DD20 - banner

    2. 2020 Redmond Derby Days Booth Application

      Celebrating 80 years, Redmond Derby Days is a summer festival rooted in the spirit of competition that celebrates the uniqueness of Redmond through parades, races, contests, game booths, carnival rides, arts, music, food and much more! It all started in 1940 as a bike derby and parade for the community to raise money for holiday decorations and athletic equipment. Today, Derby Days celebrates Redmond's diverse community and offers all ages a chance to participate in a fun summer festival setting.

      2020 Theme
      We are asking Booths to incorporate this year's “Time Machine Mashup” Derby Days theme into their entry. This theme connects Redmond to the history of Derby Days, the decades gone by, the traditions that have united us in the past, and the future of our community. The inspiration for décor is unlimited as any decade fits the theme! 2020’s Derby Days is our 80th annual Festival too. Need some ideas? Contact us, we would be happy to help.

      Timeline

      • May 1, 2020 - Early applications due for review.
      • May 15, 2020 - Acceptance notifications for early applicants sent by email.
      • June 1, 2020 - Final application deadline.
      • June 5, 2020 - Final acceptance notifications sent by email.
      • June 12, 2020 - All equipment rental and electrical needs are submitted by email to abritton@redmond.gov


      Selection Process
      Every year we receive more applications than we have space available. Therefore, the Derby Days Committee will review all applications and choose businesses and organizations who participate in the festival theme and offer an engaging experience for festival attendees while promoting their service, product, or business.

      Selection Criteria
      • Applications will be evaluated and juried. The Derby Days Committee is committed to providing a vendor area that is engaging, purposeful, and fun for people of all ages, and avoiding a commercialized or trade show vibe.
      • Engagement – Each booth will provide an approved activity or game, one that attracts and engages with attendees.
      • Theme – Effort to incorporate 2020 Derby Days theme “Time Machine Mashup” into booth activity and décor.
      • Other Criteria: Location of business (Redmond business vs. non Redmond business), balance of profit vs. non-profit booths, variety and uniqueness, submission date, experience and reputation, booth appearance, and past history and visibility. Juried decisions are final.
      • Note: Past participation with other City of Redmond events does not guarantee acceptance. The Derby Days Committee reserves the right to refuse any application or withdraw acceptance, in which case fee will be refunded in full.
      • Incomplete applications will not be accepted or processed.
      • Booth sharing is strictly prohibited. Only one business vendor is allowed per booth.

      Security
      Booth structure and contents, including inventory, are the sole responsibility of the VENDOR. On-site security provided Friday, July 10, 8pm-7am. Please do not leave valuables in your booth area. THE CITY OF REDMOND does not assume responsibility for injury to persons, loss or damage to any property of the VENDORS, including theft, accidents or acts of God.

      Booth Equipment & Power Requirements
      • Vendors must stay within the booth space, including side awnings, walkways, etc.
      • Vendors who choose to provide their own tent must also provide means to weight the tent down, and will be subject to inspection for safety.
      • Any proposed changes to the Application’s rental equipment and/or power information must be provided to Amber Britton (abritton@redmond.gov) in writing by June 12, 2020.

      Certificate of Insurance
      The VENDOR shall procure and maintain for the duration of the Derby Days Festival (including set up and breakdown) insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the VENDOR, their agents, representatives, employees or subcontractors. VENDOR’S maintenance of insurance as required by the agreement shall not be construed to limit the liability of the VENDOR to the coverage provided by such insurance, or otherwise limit the CITY OF REDMOND’s recourse to any remedy available at law or in equity. Any payment of deductible or self-insured retention shall be the sole responsibility of the VENDOR. The VENDOR shall provide a Certificate of Insurance and additional insured endorsement page(s) evidencing Commercial General Liability insurance written on an ISO occurrence basis form CG 00 01 and shall cover liability arising from premises, operations, property damage, independent contractors and personal injury and advertising injury, with limits no less than $1,000,000 combined single limit per occurrence and $2,000,000 aggregate. THE CITY OF REDMOND, its officers, volunteers and agents shall be named as an additional insured on the insurance policy, as respects actions performed by or on behalf of the VENDOR and a copy of the endorsement naming the CITY OF REDMOND as additional insured shall be attached to the original Certificate of Insurance and provided to Amber Britton no later than June 10, 2020. The CITY OF REDMOND reserves the right to request certified copies of any required insurance policies. The VENDOR’S insurance shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer’s liability. The VENDOR’S insurance shall be primary insurance with respect to the CITY OF REDMOND and both shall be given thirty (30) days prior written notice of any cancellation, suspension or material change in coverage.

      Non-compliance may result in denial of participation in future events.

      Health and Fire
      • Vendor is responsible for a clean booth area, free of debris, for providing a trash can for inside the booth and for disposing of all garbage and recyclables as directed by the Festival. If booth area is not left clean at the end of the Festival, vendor may be charged a $50 booth clean-up fee.
      • All booths must comply with our Tent Anchoring Requirements listed on page 2 of this application.

      Hours of Operation
      • Festival hours for vendors are from 10am-5pm on Saturday, July 11.
      • Business booths are expected to remain open this entire time. Booths who break down early will be in jeopardy of participating in future events with the City of Redmond.

      Check-in / Set-up & Breakdown
      Instructions for check-in, set-up and breakdown will be provided upon acceptance to the festival.

      Refunds:
      A full refund, minus a $10 processing fee will be granted for requests made in writing to Amber Britton (abritton@redmond.gov) 30 days before the start of the festival. No refund will be given for less than 30 days.