Program Requirements

Eligibility

Each applicant will define the service to be provided or the project to be implemented. The project must comply with state statutes and City ordinances governing the use of Tourism Promotion Program funds. The applicant must also indicate:

  • How any monies received will result in increases in the number of people traveling for business or pleasure on a trip
  • How it will carry out the project
  • How it will account for the expenditure of program funds

Scope of Work

The applicant will submit a scope of work that describes the project in detail.

Time Line

The scope of work will include a schedule indicating the timing of the overall project and its major steps or tasks.

Project Evaluation Criteria

The applicant will explain how the project meets the criteria developed by the Lodging Tax Advisory Committee and adopted by the Redmond City Council.

Project Budget

The project budget will include a description of the items needed to complete the project, the amount of City funds requested, the applicant’s other revenue sources for this project, and the total cost of the project.

Memorandum of Understanding

Each applicant selected for funding will be required to enter into a Memorandum of Understanding with the City of Redmond. The Memorandum of Understanding will cover:

  • Definition of eligible costs
  • Legal requirements
  • Limits of City liability
  • Project goals
  • Specification of payment procedures

Reporting - Project Summary Report

As a contractual condition, each funded project applicant must submit a final report and invoice with backup receipts at the end of the project, and may be required to submit periodic progress reports during the course of the project.

The Project Summary Report requires the grantee to report the actual number of people traveling for business or pleasure on a trip in any of the following situations:

  • Travel away from their place of residence or business and staying overnight in paid accommodations
  • Travel from another country or state outside of their place of residence or their business
  • Travel to a place 50 miles or more one way from their place of residence or business for the day or staying overnight

They must also describe how any monies received will result in increases in the number of people traveling for business or pleasure on a trip.

Reimbursement

The City will reimburse the applicant upon completion of the project or event. Applicants must first incur costs and then invoice the City under guidelines laid out in the Memorandum of Understanding.

Contact Person

Each project application will designate a primary individual as the contact for the project. This individual will work directly with the City.