Chapter 4 - Limited Duration Employment

City of Redmond Personnel Manual

Chapter 4 - LIMITED DURATION EMPLOYMENT

4.10 Introduction to Limited Duration Employment

4.20 At-Will Status

4.30 Hiring Procedure

4.40 Pay

4.50 Benefits

4.60 Policies Governing Limited Duration Employees

4.10 Limited Duration (LTD) Employment

(rev. 6/2023)

Limited Term Duration (LTD) employment is distinct from regular employment in that the employees enter into an employment agreement approved by the City Attorney with specified starting and ending dates.

Limited Term Duration employment is appropriate for specific projects anticipated to last at least six months but not more than three years. The LTD employment has an anticipated ending date corresponding to the anticipated completion of the project.

A Limited Term Duration position originally contracted to last less than three years may be extended up to three years, but the LTD position may not exceed three years. At the three-year mark, the LTD employee may either be hired into a vacant regular, full-time position or will separate from the City as outlined in the LTD Contract. If the employee separates at the three-year mark, the City may not hire another employee under a LTD status for the same body of work.

The City may terminate a Limited Term Duration employee at any time, regardless of whether the project has been completed, per the LTD contract.

If a LTD employee voluntarily separates from the City before the end of the project or contract term, the City may hire a person to fill the LTD position for the remainder of the LTD term to complete the project. The total time for the LTD position will remain three years.

If the work to be performed by the Limited Term Duration employee is not usual bargaining unit work, the City retains discretion to contract for the employee’s services without prior notice to any City union or labor group. However, if the work to be performed by the LTD employee is work that has been historically performed by a bargaining unit, the City must provide notice and an opportunity to bargain to the affected union of its intent to contract for the employee’s services prior to entering into the contract.

4.20 At-Will Status

(rev. 7/2018)

Limited duration employees remain at-will for their entire period of employment and serve at the pleasure of their department director. Thus, department directors and their designees have the right to terminate a limited duration employee’s employment at any time, with or without notice and with or without cause.

4.30 Hiring Procedure

(rev. 7/2018)

An FTE (“full time equivalent”) is needed to hire a limited duration employee. Generally, departments should utilize a competitive process when hiring limited duration employees. Any exceptions must be approved by the Human Resources Director.

4.40 Pay

(rev. 7/2018)

Limited duration employees generally receive the same pay as regular employees. Upon successful completion of the first six months of employment, a limited duration employee is eligible for an initial pay increase.

4.50 Benefits

(rev. 7/2018)

Limited duration employees are eligible for benefits on the same basis as regular employees.

4.60 Policies Governing Limited Duration Employees

(rev. 7/2018)

Limited duration employees must adhere to all policies governing acceptable behavior in the workplace. These policies include, but are not limited to, the prohibitions against discrimination, harassment and workplace violence as well as all policies set forth in Chapter 11 Employee Responsibilities and Conduct of this Manual.