Table of Contents

City of Redmond Personnel Manual

CHAPTER 1 - INTRODUCTION TO THE MANUAL

1.10 Purpose of The Redmond Personnel Manual

1.20 The Manual's Relation to Other Authorities

1.30 The Manual's Relation to Department Rules

1.40 Changing the Manual

1.50 Severability

CHAPTER 2 - GENERAL POLICIES

2.10 Non-Discrimination/Equal Employment Opportunity

2.20 Harassment

2.30 Reasonable Accommodation of Disabilities

2.40 Reasonable Accommodation of Religious Beliefs

2.50 Workplace Violence

2.60 Whistleblower Policy

2.70 Dispute Resolution Procedure

CHAPTER 3 - REGULAR EMPLOYMENT

3.10 Staffing Policy

3.20 Employment of Relatives

3.30 Methods for Filling Vacant Positions

3.40 Hiring Procedure

3.50 Negotiable Recruiting Incentives for Non-Union Supervisors And Managers

3.60 Probation Period

3.70 Rehiring Former Employees

3.80 Transfers

3.90 Voluntary Demotions

3.100 Acting Appointments

3.110 Traineeships

3.120 Promotions

3.130 At-Will Status

CHAPTER 4 - LIMITED DURATION EMPLOYMENT

4.10 Introduction to Limited Duration Employment

4.20 At-Will Status

4.30 Hiring Procedure

4.40 Pay

4.50 Benefits

4.60 Policies Governing Limited Duration Employees

CHAPTER 5 - SUPPLEMENTAL EMPLOYMENT

5.10 Introduction to Supplemental Employment

5.20 At-Will Status

5.30 Hiring Procedure

5.40 Use of Employment Agencies

5.50 Multiple Assignments

5.60 Prohibited Uses of Supplemental Employees

5.70 Supervisors’ Duty to Monitor Compliance

5.80 Pay

5.90 Benefits

5.100 Policies Governing Supplemental Employees

5.110 Separation

CHAPTER 6 - CLASSIFICATIONS

6.10 Introduction to Job Classification

6.20 Classification Descriptions

6.30 Classification Titles

6.40 Classification Review Request Process

6.50 Reclassification

6.60 Special Assignments

CHAPTER 7 - COMPENSATION

7.10 Pay Ordinance

7.20 Rates of Pay

7.30 Starting Pay

7.40 Overtime Pay

7.50 Compensatory Leave In Lieu Of Overtime Pay

7.60 Emergency Callback and Standby Pay

7.70 Merit Pay Increases

7.75 Mandatory HRA VEBA Contributions for Non-Represented Employees

7.80 Longevity Pay

7.90 Working Out-Of-Class

7.100 Pay Following a Demotion Or Bumping

7.110 Separation Pay

7.120 Retirement Bonus Pay

CHAPTER 8 - BENEFITS

8.10 Eligibility

8.20 Introduction to Benefits Offered

8.30 Administration of Health Insurance

8.40 Employee Benefits Advisory Committee (EBAC)

CHAPTER 9 - LEAVES

9.10 Holidays

9.20 Vacation Leave

9.30 Sick Leave

9.40 Professional Leave for Non-Union Exempt Employees

9.50 Administrative Leave

9.60 Bereavement Leave for Non-Union Employees

9.70 Military Leave

9.80 Family and Medical Leave

9.90 Pregnancy Disability and Care for Newborn Leave

9.100 Jury Duty/Court Appearance Leave

9.110 Domestic Violence Victim Leave

9.120 Unpaid Holiday for Faith or Conscience Leave

9.130 Leave Without Pay

9.135 Furlough

9.140 Shared Leave

9.150 Unpaid Sabbatical Leave

CHAPTER 10 - EMPLOYEE DEVELOPMENT

10.10 Performance Appraisals

10.20 Employee Recognition

10.30 Employee Training

10.40 Employee Education Assistance Program

CHAPTER 11 - EMPLOYEE RESPONSIBILITIES AND CONDUCT

11.10 Employee Conduct Policy

11.20 Attendance

11.21 Extreme Weather Conditions and Emergency Incidents

11.30 Telecommuting

11.40 Outside Employment

11.50 Conflicts of Interest

11.60 Political Activities

11.70 Duties in Adversarial Litigation

11.80 Driver's License Requirements

11.90 Use of Vehicles on City Business

11.100 Use of City Resources in the Event of an Employee Death

11.110 Employees Serving as City Volunteers

11.120 Medical Examinations

11.130 Contact with News Media

11.140 Smoke Free Workplace

11.150 Substance Abuse and Drug and Alcohol Testing

11.160 Solicitation

11.170 Charitable Giving

11.180 Access to Secure Areas

11.190 Social Media

11.200 Information Technology Usage

11.210 Security Communication Procedures

CHAPTER 12 - DISCIPLINE

12.10 Cause for Discipline

12.20 Progressive Discipline and Types Of Discipline

12.30 Disciplinary Authority

12.40 Disciplinary Procedure

12.50 At-Will Employees

CHAPTER 13 - SEPARATION

13.10 Resignation

13.20 Layoff

13.30 Disciplinary Dismissal

13.40 Retirement

CHAPTER 14 - PERSONNEL RECORDS AND REPORTS

14.10 Central Personnel Files

14.20 Department Working Files

14.30 Employee Duties Regarding Personal Information

14.40 Supervisory Duties Regarding Reporting of Personnel Actions

14.50 Records Retention

14.60 Employee Access

14.70 Disclosure of Employee Records

14.80 Employment Verification and Reference Checks

CHAPTER 15 - HEALTH AND SAFETY

15.10 Health and Safety Policy

15.20 Employee Responsibilities

15.30 Safety Committees

15.40 Accident Prevention Program

15.50 Hazard Communication Program

15.60 Payments to Injured Workers

15.70 Accident/Injury Reporting