SALARY:  $3,723 - $4,630 per month DOQ (2006 rates) 
DATE OPEN:  April 4, 2008
DATE CLOSED:  Open until filled; preference to applications received by April 25, 2008 at 5 pm.
TO APPLY:  Submit resume and completed City of Redmond application packet via the online submission system. This is a 244 kb size file, and other options are available. (The application packet  is in the Adobe Acrobat format, and a minimum of Acrobat 4.0 is required. Obtain free Acrobat Reader to view/print.)

THE CITY OF REDMOND IS AN EQUAL OPPORTUNITY EMPLOYER; The City of Redmond provides reasonable accommodation to those with disabilities.

Duties:
This position provides administrative and web-based support to the City Clerk and coordinates records management operations for official City documents. Duties include but are not limited to: managing the operations of the City’s records retention and retrieval system; consulting with other departments regarding filing, microfilming, off-site storage, indexing procedures, and records retention schedules; coordinating transfer of all City microfilm to State Archives; attending Council and Committee meetings for the purpose of recording and transcribing minutes; coordinating the agenda process; updating the City’s website; performing the functions of the City Clerk in that person’s absence; administering various City contracts; certifying documents when required and organizing legal documentation and noticing; attending construction bid openings to receive and record bids; and performing other duties as assigned.

Qualifications:
Knowledge of: basic functions and responsibilities of the City Clerk; knowledge of State and local laws related to maintenance and management of public records and legal documents, election procedures, and open public meetings; principles and practices of office management, work organization, and complex filing systems.
Ability to: interpret standard legal documents, policies, and procedures; record information accurately and concisely; research and organize findings; maintain complex filing systems; maintain confidences and routinely handle politically sensitive materials and issues with Council and Mayor; communicate effectively, both orally and in writing; establish and maintain effective working relationships with City staff, elected officials, other agencies, and the general public; operate recording equipment, personal computer, and related software (MS Office Suite, records management/document storage programs, FrontPage).

Education and Experience: Any combination equivalent to: Associates degree in related field and three (3) years governmental agency experience in State and municipal law, parliamentary procedure, and records management required. Certification as a Municipal Clerk (CMC) and WA Notary Public preferred.

Licenses/Requirements: Valid Washington State driver's license by date of hire and a driving record that meets city standards. Fulfillment of bargaining unit agreement membership is required within 30 days on hire. Must become a Washington State Notary Public within 60 days of hire.

Working Conditions: Work is primarily performed in an office environment. Must be available to attend evening City Council meetings as required. Must be able to lift records, books, and boxes up to 40 pounds.